Recording, searches, information sharing and role boundaries

Records about substance-related concerns should state what was found, what the child said, what staff observed, who was informed, what immediate action was taken and what remains unclear. Notes such as "smelled of alcohol" or "had a vape" rarely provide enough detail if the incident later connects to exploitation, repeated absences or medical deterioration.

Searches, found items and information sharing must follow the home's policy and legal arrangements. Staff must not taste, deliberately smell or otherwise test substances to identify them. Use safe handling, follow escalation steps and record decisions clearly so the next shift or partner agencies can understand the risk and rationale.

What safe process should include

• Factual description: note the item, quantity, exact location and the child's presentation.
• Clear chronology: record times, who was present and what happened next.
• Lawful process: follow the home's search and evidence procedures rather than improvising.
• Relevant sharing: managers and key professionals must receive the necessary information promptly.
• Role clarity: staff should not carry out investigations beyond their remit.

Manager focus: process confidence

Good recording and lawful process protect the child, the staff team and the integrity of the safeguarding picture.