Appointment Requests for GP Receptionists and Care Navigators

Safe handling of same-day, routine and urgent requests

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Continuity, complexity and repeat contacts

GP reception area with staff assisting patients

Some patients need both continuity and timely access. This includes people with frailty, complex conditions, severe mental illness, learning disability, communication needs, safeguarding concerns, frequent contacts or a recent hospital discharge.

Continuity does not always mean a named GP. It can be a small team, a familiar clinician, a planned review route, a care coordinator or a clear record that helps the next clinician understand the context.

Continuity flags may include

  • A clinician has requested follow-up with a named person or team.
  • The patient has complex, long-running or rapidly changing needs.
  • The request links to recent results, hospital letters or medication changes.
  • The patient needs reasonable adjustments or communication support.
  • There are repeated contacts about the same unresolved issue.
  • A carer, family member or professional is involved in safe access.

Continuity is a safety factor: notice when the right next step depends on context, not just speed.

Scenario

A patient with several recent contacts asks for help about the same unresolved problem. They say, "I do not want to start from scratch again." The usual same-day list is available, but it may be with someone who has no context.

How should continuity affect the request handling?

 

Ask Dr. Aiden


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