Incident reports, sharing and escalation

Incident reports should record enough specific information to support decisions: when and where the event occurred, who was present, a clear sequence of what happened, what staff did, what the child said, any injury or damage, who was informed and what follow-up is required. Where there are safeguarding concerns, the record must enable the next professional to act promptly and confidently.

A vague report invites delay and guesswork. If the incident required separation, first aid, police involvement, a safeguarding referral, a debrief or repairs, the record should state that clearly.

Incident-report essentials

• Timing and location.
• Who was involved or present.
• Clear sequence of events.
• Action taken and by whom.
• Who was informed and what happens next.

An incident report should help the next person act safely, not leave them guessing what really happened.