Workstation setup and posture

Good posture is not about sitting rigidly. It is about arranging the workstation so you can work comfortably, then changing position before stiffness and strain develop. Shared workstations, limited space and busy shifts make this harder in care settings.

A practical workstation check

• Screen: position it so you can read without leaning forward, looking sharply up or down, twisting or squinting.
• Chair: use available adjustments so your feet are supported, thighs are comfortable and the lower back is supported.
• Keyboard and mouse: keep them close enough that shoulders stay relaxed and wrists are not bent awkwardly.
• Frequently used items: place paperwork, scanner, phone, mouse, notes and medication-reference material within comfortable reach.
• Space: avoid working around clutter, bags, boxes, drinks, paperwork piles or equipment that forces awkward posture.
• Movement: change position regularly rather than locking into one posture until discomfort appears.

HSE posture guidance recommends the top of the screen sit around eye level, with the screen and keyboard directly in front of the user. The mouse should be near the elbow line and the keyboard around elbow height, while the chair should support the back and thighs. Few care workstations will be perfect, but these principles help staff spot what needs adjusting or reporting.

Comfortable workstations are not a luxury. Poor setup can turn necessary documentation into avoidable pain and fatigue.