Screen setup, posture and shared workstations

A practical setup does not need to be perfect. It should make the screen easy to see without protruding the chin, keep keyboard and mouse within easy reach so the shoulders stay relaxed, and let you sit back into the chair rather than perching forward for long periods.

Shared workstations require a quick reset each time they are used. If the chair is too low, the screen sits off to one side or the mouse is out of reach, staff can end up twisting or stretching in ways that steadily increase strain.

The HSE advises reviewing a workstation whenever there is a change of user, a change to the workstation, or a report of discomfort. In a busy children's home that may follow office moves, new devices, a switch to digital records or a staff member doing more online training.

Quick setup checks

• Screen: easy to read without leaning in or twisting.
• Chair: steady support rather than a half-perched position.
• Keyboard and mouse: close enough to avoid reaching.
• Desk space: enough room for notes and hands.
• Lighting: bright enough to work, but not glaring on the screen.

A shared workstation is only safe when each worker takes a moment to make it fit them.