Personal Safety and Lone Working for GP Receptionists and Care Navigators

Recognising risk, getting help and improving safety systems

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Exam Pass Notes

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Core Safety Principles

  • Personal safety supports safe patient access.
  • Lone working means carrying out duties without close or immediate support.
  • Risk may be physical, verbal, remote, environmental or psychological.
  • Staff should seek help before an incident escalates to violence.

Lone Working

  • Follow local procedures for opening, closing, branch sites and isolated tasks.
  • Know how to summon help and what response to expect.
  • Do not perform tasks alone when the risk assessment or local policy requires support.
  • Report gaps in cover, faulty alarms or unsafe premises promptly.

Incidents and Records

  • Record threats, violence, near misses and unsafe conditions using factual detail.
  • Include exact words, behaviour, time, location, actions taken and who was informed.
  • Use the correct patient record or incident-reporting route.
  • Ensure debrief and support are available after distressing events.

Safer Culture

  • Thank staff who raise safety concerns.
  • Managers should review repeated flashpoints and risks related to lone working.
  • Training should cover alarms, exits, escalation and incident reporting procedures.
  • Provide local safety orientation for temporary or agency staff.

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